Qualifying Life Events
The elections you make are for the entire calendar year and generally cannot be changed outside of the Open Enrollment period. However, if you have a Qualified Life Event as defined by the IRS, you will be able to make benefit changes that are consistent with your life event.
Qualified Life Events include:
Benefit changes must be consistent with your event. For example, if you have a baby, you may add the baby to your medical coverage. You cannot, however, drop dental coverage for other family members at this time.
Steps to make a mid-year change due to a Qualifying Life Event:
You must complete the steps below within 30 calendar days of the Qualified Life Event to make changes to your benefit elections:
1.Go online to www.benedetails.gwu.edu and enter your online enrollment by choosing the life event that occurred.
2. Provide supporting documentation of the life event with in 30 calendar days of the life event to firstname.lastname@example.org.
Effective date of changes:
Most changes are effective for life events the first of the month following receipt of supporting documentation*.
For example, lets say you get married on September 15; you have 30 calendar days from September 15 to enter your enrollment online requesting to add your new spouse to your medical coverage. Here is a chart showing when your coverage will be effective based on when you send the benefits office a copy of the supporting documentation needed to approve this life event. In this situation a copy of the marriage certificate is the supporting documentation that you will need to submit to the benefits office:
If all required paperwork is received by: The change will be effective on: 30-Sep 1-Oct 10-Oct 1-Nov 17-Oct You have missed the 30 calendar day deadline and may not add your spouse to your coverage period
*Please note for birth/adoptions the effective date of coverage is the date of birth or adoption.
Examples of Supporting Documentation:
Supporting Documentation that needs to be submitted to the benefits office for review
Copy of marriage certificate
Copy of birth certificate or adoption papers
Loss or gain of
Copy of documentation proving the date the coverage was lost or gained (example: Letter from employer or insurance company where coverage was lost or gained)
same or opposite
Fill out the declaration of domestic partnership form located in the forms section on the benefits website and provide 3 required documents listed in the form
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